District Device Agreement PK-12th Students: Terms, Conditions, Insurance, Loss, Theft, Damage, & Repair

Terms and Conditions of Use 

By signing this form, the student and the student’s parent/guardian certify that they have thoroughly read, understand, and accept the following terms and conditions, which will govern the student’s possession and use of a District device (generally a “netbook” but may also consist of iPad or laptop in some situations: aka device references any district own device and all of its components) issued to the student by the Climax Springs School (“CSS”). The student and the student’s parent/guardian also certify that they will comply with these terms at all times while the device is in their possession or under their control. Participation in this program is voluntary. However CSS `is a one-to-one district that provides an advanced up-to-date 21st century growing opportunity, therefore a majority of the district’s every day task  incorporates / involves technology. This includes but not limited to: curriculum, online classrooms, learning management systems, placement testing, college preparation / courses, collaboration assignments / projects, state and district test. Note this form must be completed to use any technology within CSS. This would include but not limited to: cameras, computers, copiers, document cameras, G Suite Tools, iPads, netbooks, printers, projectors, recorders (this includes having another individual dictate / navigate through the device for you or email a document to print). The district will not prohibit the use of any and all individual student devices. If an outside device is discovered it will be confiscated and turned into administration for further disciplinary action.

General Terms & Conditions 

• The device is being made available to the student on the terms and conditions described in this document / Board Policies / any and all other district Technology Agreements only for purposes of educational services provided by CSS. 

• The device is and will remain at all times the property of CSS. CSS may recall the device, or place additional restrictions on the use or possession of the device, at any time and for any reason, with or without prior notice. If instructed to do so for any reason by any CSS teacher or administrator, the student or the student’s parent/guardian will immediately surrender the device and all the components to the teacher or administrator. 

• CSS reserves the right to change the terms or conditions of the student’s possession or use of the device, or to impose new restrictions on the use or possession of the device, at any time. 

• The student’s possession and use of the device will be subject at all times, both on and off campus, to the terms and conditions described in this document, as well as any additional rules, regulations, and restrictions that may be imposed from time to time by CSS. 

• The student’s possession and use of the device will comply at all times, both on and off campus, with all applicable state and federal laws and regulations. 

• The student’s possession and use of the device will be governed at all times, both on and off campus, by all applicable policies and procedures of CSS, including but not limited to Policy EHB and JG-R. By signing this agreement, the student and the student’s parent/guardian certify that they have reviewed and understand all CSS agreements / guidelines / policies including but not limited to Board Policy EHB and JG-R. They further certify that they are aware that all Board policies are available on the school system’s website and that it is their responsibility to inform themselves as to any Board policies that might apply to the student’s use or possession of the device and to comply with those policies at all times. 

• Under no circumstances will the students use the device or permit the device be used in furtherance of any crime; fraud; threat; defamation; plagiarism; copyright, patent, or trademark infringement; illegal downloading; theft of intellectual property; gambling; accessing, viewing, or transmission of pornographic or violent images or content; illegal or unauthorized accessing or use of data; bullying or harassment (including cyber-bullying); malicious internet activities (including “hacking” of other computers or websites); advertising or commercial activities; abusive or insulting communications; or any unlawful activities of any kind. 

• Under no circumstances will the students use the device, or permit the device to be used, to access any networks, websites, or online resources that have not been approved by CSS. 

• Under no circumstances will the device be used for instant messaging (“IM”) or visiting chat rooms or non-school social networking websites such as but not limited to FaceBook, Twitter, Instagram, or MySpace unless access has been specifically approved by CSS. 

• Students will use their device to access the internet only in public or common family areas. Parents or guardians will supervise and monitor student’s internet use whenever possible. 

• By signing this document, the student and the student’s parent/guardian acknowledges that they are solely responsible for ensuring that the student’s use of the device to access the internet while off campus will be safe and responsible and in compliance with all applicable laws, policies, rules, and regulations. The student and student’s parent/guardian will not hold CSS accountable for any harm that may come to the student or any other person as a result of the student’s off-campus internet activities. 

• Should the student inadvertently gain access through the device to any confidential information about other students or staff members at CSS, including but not limited to course work or grade information, the student will immediately report the incident to the CSS Technology Department or administration and will not share the information with any other person. 

• Because the device is school property and is intended only for approved educational uses, the student’s use of the device will be governed by this document and the rules, policies, and guidelines described in this document/handbook/board policies at all times and in all locations, both on and off campus and both during and outside of instructional time. 

• The student will not share the device with any other person unless expressly authorized to do so by a CSS teacher or administrator. The student will not loan the device to any other person, including another CSS student, without prior written authorization from the CSS Technology Department or administration. 

• Any violation of the terms or conditions set forth or referenced in this document/handbook/board policies may result in the possession or use of the device being restricted, suspended, or terminated, with or without prior notice, at the sole discretion of CSS. 

• The student’s possession and use of the device is a privilege, not a right. By signing this document, the student and the student’s parent/guardian acknowledges that they have no right or entitlement to possession or use of the device and that neither this document nor any conversation, correspondence or understanding between themselves and any representative of CSS gives then any ownership or contractual rights of any kind whatsoever in the device. 

Issuance & Return of Device 

• After the student and parent/guardian understands and signed CSS’s Device agreement which includes but not limited to: AUP, device damages / repairs, Google G Suites, and insurance the device will be issued to the student.

• The student’s agreement / privilege to use the device terminates on the last day of the school year, unless terminated earlier by CSS. Devices will be collected on or before the last day of the school year. 

• If the device is not returned within 7 days (1 week) of the last day of the school year, the student and the student’s parent/guardian may be assessed the full replacement cost for the device and all components, and CSS may institute legal actions against the student and/or the student’s parent/guardian. 

• A student will not be issued a device if the previous year’s device has not been returned, replacement cost of device and / or components has not been received, or costs to repair the device has not been received. 

Care, Maintenance, and Inspection 

• By signing this document, the student and the student’s parent/guardian acknowledge that they have received a copy of CSS’s Device Care and Use Guidelines and that they will comply at all times with the specifications in the document, as well as any additional rules, guidelines, or policies regarding all CSS Technology. 

• Under no circumstances will the student install or permit to be installed on the device any hardware, software, drivers, or other programs or devices without the advance written approval of the Technology Department. Under no circumstances will the student delete, uninstall, or attempt to circumvent any hardware, software, drivers, filters, or other programs or devices installed on the device by CSS. 

• The device may be inspected at any time by CSS officials, with or without prior notice, either in person or remotely via the internet or network connections, for purposes of maintenance and/or to monitor the student’s use of the device (including any email communications and internet activities) to determine whether the student is complying with the terms and conditions set forth or described in this document. By signing this document, the student and parent/guardian acknowledges that they have no reasonable expectation of privacy to any data or information of any kind contained on the device, which shall at all times remain CSS property and which is intended to be used only for school purposes. The student and the student’s parent/guardian further acknowledge that if any such inspection reveals evidence that the student has violated the Code of Student Conduct or any criminal law, such evidence may be used in support of a disciplinary action against the student and/or shared with law enforcement. 

Loss, Theft, & Damage 

• The device is a valuable piece of property that is being made available to the student by CSS for purposes of advancing the student’s education. 

• The student is responsible for ensuring that the device is kept safe and secure at all times while it is in the student’s possession or under the student’s control. 

• Under no circumstances will the student leave the device unattended at any location, either on or off campus, unless it is safely secured at the student’s home or locked in the student’s school locker. 

• Under no circumstances will the student leave the device in the care or custody of any person other than the student’s parent or guardian or approved CSS teacher or administrator. 

• If the device is lost, stolen, damaged or malfunctioning in any way, the student will immediately complete a technology form and report the issue to the Technology Department. 

• CSS will investigate all incidents of devices reported as lost and may refer any such incidents to law enforcement. 

• In recognition of the advantages that come from being issued a device and the considerable expense to CSS in funding the device program, the student and student’s parent/guardian acknowledges that they must bear some risk for the possibility that the device may be lost, damaged, or stolen. Notice optional yearly insurance may be purchased to aid in some cost / fees of some technology damages or issues, while some may result in full charges (see chart in document for specific coverages / cost). Notice if the optional yearly insurance is not purchased all damages / repairs / replacements will be subject to a specific cost / fee (see chart in document for specific cost). For more information see Insurance section of this document.

• If for any reason the device is lost, stolen, or destroyed during the time that it is issued to the student, regardless of whether the student is at fault, the student and the student’s parent/guardian will be responsible for the actual replacement costs (see chart in document for specific coverages / cost).

• If the device is damaged or destroyed during the time it is issued to the student because the student committed or intentionally facilitated a deliberate act of damage or vandalism, the student and the student’s parent/guardian will be responsible for the actual cost or repair or replacement, whichever is less. 

• For purposes of this document, the replacement cost is the actual cost to CSS at the time of replacement of a new device. 

• The student will not be issued a replacement device until the costs described above have been paid in full. 

• CSS reserves the right to decline to issue a replacement device if it determines, in its sole discretion, that the risk of loss or damage to the replacement device is unacceptable. The decision not to issue a replacement device shall not excuse the student and his parent/guardian from any fees associated with the loss, theft, or damage of any previously-issued CSS devices. 

Google G Suite

Climax Springs School District uses Google G Suite for Education. As part of this continued implementation,  the tools and resources Google has to offer are approved by the administration for faculty, staff, and students to utilize.  

The following services are available and hosted by Google as part of Climax Springs School District’s online presence in G Suite for Education: 

Docs -a word processing, spreadsheet, drawing, and presentation toolset that is very similar to Microsoft Office. Calendar - an individual calendar providing the ability to organize schedules, daily activities, and assignments. Sites - an individual and collaborative website creation tool. Mail - (Entire District: Faculty/Staff/Students/BOE) –an individual internal email account for school use managed, monitored, and filtered by the Climax Springs District. Drive – a place to store documents, pictures, and other data within Google’s online storage. For more information or support on Google Tools visit this website https://edu.google.com/products/gsuite-for-education/?modal_active=none